• Assistant:

Secretarial work to Site GM

• GM’s calendar and itinerary management
• Travel arrangement including visa and logistics preparation
• AZ Visitors’ reception and coordination including invitation letter, meeting arrangement and logistics, etc.
• Expense report in Concur
• Cooperation and communication with function heads
• GM’s communications
• GM's car management
• Other tasks assigned by GM

Meeting arrangement

• Organize monthly leadership meeting, quarterly extended leadership meeting, and GM and direct reports’ meeting, prepare meeting materials, take meeting minutes and track actions.
• Support GM on AsiaPac meetings and global meetings like facilitating video conference, preparing meeting slides.

Report

• Consolidation, finalization and keeping update of report, site KPIs, scorecard, etc.
• Materials preparation for report to AsiaPac and above.

Internal Communications: (When she or he is on board, our current site GM can work with her or him for the yellow parts as well.)

Conference and events organization

• All staff meeting
• Annual business review and planning workshop
• Other Site-level events and activities like annual party, milestone celebration
• AsiaPac business review forum organization and coordination
• AZ Senior leaders’ visit arrangements
• Cooperate with vendor if needed to make events/activities well organized with good quality including the whole rundown, graphic designs, video making, etc.

Communication channels management

• GM monthly message
• AZTZ newspaper quarterly issue
• Intranet
• Site plasma and board
• Other communication platform and activity

Deployment of AZ values, cultures and strategies at site Cooperation with global communication colleagues and China commercial PR team

• Government Affairs:

Keep the company license updated Coordination of officials’ visit request Communication and coordination between local government and the company relevant departments