Typical Accountabilities:

• Provides high-level administrative support to senior leader. The PA may need to provide boarder support to a number of senior leaders when required.

• Ensures comprehensive diary management to maximize efficiency and time management.

• Arranges travel and accommodation.

• Learns and applies AZ U.S. travel and expense claim policies in a compliant and timely manner

• Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available

• Sets up virtual meetings using Microsoft Teams or Zoom.

• Prepares and tracks key documentation such as expenses, purchase orders

• Work with other assistants in the office for senior leaders events/ engagement activities

Education, Qualifications, Skills and Experience:

• At least 5 years demonstrated high level administrative support experience, including experience of supporting senior leaders

• Experience of organizing complex meetings and complex diary management to accommodate global time zones

• Maintains confidentiality and always deals discretely with sensitive information

• Self-starter, able to prioritize own workload, work unsupervised and use own initiative to solve problems

• Able to perform effectively under pressure, and demonstrate flexibility and adaptability to meet changing business demands

• Focus on quality and attention to detail

• Strong verbal and written communication skills in English and Mandarin

• Positive personality with a proactive and service-oriented mindset

• Proficiency in the Microsoft Office suite including advanced expertise in Teams, PowerPoint and Word