Team Assistant

Corporate Division: R&D

Division, located in Shenyang/China

Employment - full time

Tasks

This position supports the Head of Vehicle Projects, and his first liners (one FE III, three FE IV) in all administrative tasks. The Team Assistant is the central point of contact for all team members BBT-E internally and externally. In addition, she supports several circles incl. the M13 Steering Committee and she is the Deputy for the TA of the Vice President of R&D.

Key Responsibilities

· Arrange travel, accommodation and itinerary for Department Head and BBT-E-X first liners, preparation of reimbursement of trip.

· Takes care for the daily schedule of the Department Head , arranges meetings and events also arranges schedules of BBT-E-X First liners.

· Expat related fairs as support for BBT-E-X, as fallback as well for BBT-E First liners.

· Other Routine tasks in accordance to the needs of the Department.

· Receive and processing of telephone inquiries (internal as well as external) incl. Follow-up for BBT-E-X.

· Preparation, execution, follow-up of BBT-E-X Circle and the PMO-Meeting incl. Agenda, Minutes and LOP (list-of-open points).

· Support department for in time booking of office supplies, mail shippment etc.

· Support for new employees to understand BBA guidelines and policies.

· Support Department Head in the preparation of all HR relevant processes and supports the Department Head in handling of HR documents.

· Full responsibility for all procedures of reimbursements (travel, petrol, tolls, parking ….)

Qualifications

· Analytical, honest, reliable, determined, ready, independent and initiative.

· Strong communication skills; has demonstrated ability to work with others in a cross-cultural setting.

· Languages skills: fluent English language.

· Familiar with Microsoft Programs such as Word, PowerPoint, Excel etc.

· Knowledge of BMW or BBA processes.

· Ability to enforce her/his own position.

· Working in automotive industry at OEM or supplier 1-4 years.

· Experience: Team Assistance.

· Education/ Degree: University Degree (Master/ Bachelor).